Who to contact for help?

What is a Small Business Enterprise (SBE) Registration?

Can I compete for a Small Business Set Aside contract if I get my SBE registration after the bid opening date?

My company was considered ineligible to be a SBE under the old rules and regulations. Do the new rules and regulations take into consideration new industries or sizes?

What is NJSAVI?

What is the cost to perform SBE filings?

When will I receive my SBE Certificate?

I forgot to download my SBE Certificate, can I still access it?

What happens if I decide not to continue with SBE Filings and close my browser?

What if my PC crashes during a transaction?

How long can I leave my browser and shopping cart open with no activity without losing any information?

What is an Electronic Check?

What is the BRC Number?

What is New Jersey Business ID?

What is the possible status that a business may have in the NJSAVI System?

How can I get the SBE Certificate?

What is the difference between the Registration and Renewal process?

When am I due for filing the Annual Verifications?

What happens if I fail to submit the Annual Verification during the Verification Window?

What is a “Trading As” means?

How is the Gross Revenue Category determined?

Where can I find the commodity and construction codes?

What are the factors determining the Gross Revenue Category applicable for the SBE filing?

Can I setup users on my account?

How do I set-up users on my account?

How does the “Invite New User” functionality work?

Why do I need to set-up users?

How do I remove a user from my account?

What are the payment options available on this service?

How do I go about ensuring that information in my record is updated?

Where do I get information on new bids from State agencies, universities and authorities?

Can I get automatic notification of new bid opportunities?



Who to contact for help?

If you are having technical difficulty, contact the New Jersey e-Government Services Help Desk Phone: 609-586-2600 Contact Us
If you have questions about The Small Business Enterprise (SBE) Program, contact the NJ Division of Revenue & Enterprise Services Small Business Registration & M/WBE Certification Services Unit Phone:609-292-2146 E-mail: https://www.state.nj.us/treasury/revenue/revgencode.shtml

Top

What is a Small Business Enterprise (SBE) Registration?

The SBE registration is required to compete for contracts under the Small Business Set Aside Act. The small business set-aside program was established with the goal of awarding 25 percent of state and purchase order dollars to small businesses.

Top

Can I compete for a Small Business Set Aside contract if I get my SBE registration after the bid opening date?

You must have a current SBE registration on the bid opening date to be eligible to compete.

Top

My company was considered ineligible to be a SBE under the old rules and regulations. Do the new rules and regulations take into consideration new industries or sizes?

The new rules and regulations have changed the size of the categories so that the size of your industry is taken into account. As a result, your company may now qualify as a SBE and be eligible to participate in the Small Business Set Aside Program. To view Small Business size standard by NAICS see: 13 CFR 121.201.

Top

What is NJSAVI?

New Jersey Selective Assistance Vendor Information (NJSAVI) is a database that identifies businesses that are registered as Small Business Enterprise (SBE) and/or certified as an M/WBE with the State of New Jersey, through the Division of Revenue and Enterprise Services. The NJSAVI database identifies businesses eligible for mandate state programs such as the New Jersey Small Business Set Aside Program, and aids in matching buyer and vendor for private contracting opportunities.

Top

What is the cost to perform SBE filings?

The State Statutory fee for SBE Registration and Renewal filings is $100. There is no cost to submit the required Annual Verifications. We will send an email notification to the email address on file when it is time to file the annual verification.

Top

When will I receive my SBE Certificate?

After you have successfully paid for the transaction you will be presented with a confirmation page that provides a link to download the SBE Certificate. The documents is a PDF file and can be saved and printed from your computer. If you do not have a PDF viewer you can download the software at no charge (http://get.adobe.com/reader/)

Top

I forgot to download my SBE Certificate, can I still access it?

Yes. You can login to your SBE account at any time and access the SBE Certificate through the ‘Duplicate Certificate” link, provided the business has an approved SBE status.

Top

What happens if I decide not to continue with SBE Filings and close my browser?

All information will be lost. You will need to start over from the beginning. It is strongly recommended that you complete your filing before closing your browser.

Top

What if my PC crashes during a transaction?

All information will be lost. You will need to start over from the beginning.

Top

How long can I leave my browser and shopping cart open with no activity without losing any information?

For security purposes, after 30 minutes of inactivity all information will be lost.

Top

What is an Electronic Check?

"Electronic check" is the term for using a checking account to make payments on the Internet. A customer will be asked to enter appropriate checking account information to validate the account. The account used must have sufficient funds to cover the transaction cost.

Top

What is the BRC Number?

The Business Registration Certificate (BRC) Number is a proof of valid business registration with the New Jersey Division of Revenue. It is required when seeking to do business with the State of New Jersey. You may check the online registration inquiry to determine if the business is already registered and obtain the BRC Number. If you are not registered, you will need to complete the Form NJ-REG.

Top

What is New Jersey Business ID?

It is nine or eleven-digit number that is used to register a business for taxes. It is typically the Employer Identification Number. This is a required field to register for a SBE account.

Top

What is the possible status that a business may have in the NJSAVI System?

A business may have any of the following status in the NJSAVI system:

  1. Business Not Registered
  2. Approved
  3. Additional Information
  4. Closed
  5. Denied
  6. Disqualified
  7. Expired
  8. Inactive
  9. Non-compliance
  10. Pending
  11. Rejected
  12. Revoked
  13. Withdrawn
Top

How can I get the SBE Certificate?

SBE Certificate is available upon completing the SBE Registration or Renewal process online. If the business has approved NJSAVI status, it is also available from the ‘Duplicate Certificate’ link on the Main Menu page that is available after login to SBE account.

Top

What is the difference between the Registration and Renewal process?

A business is required to perform the SBE Registration if it has never been registered with the SAVI system or no longer enjoys the Approved status therein. If a business has an Approved status in SAVI system, it becomes eligible to renew its SBE status. The renewal period extends from 60 days prior to the Expiry date until the Expiry date itself. Both the registration and renewal process grant the Approved status which is valid for three years from the date of filing.

Top

When am I due for filing the Annual Verifications?

For a business to maintain the Approved status in SAVI system, the Annual Verification must be submitted on both the first and second anniversary of the SBE approval date. The Verification Window opens up 60 days prior to the anniversary date and if it is not submitted by the due date, the status is reset to ‘Revoked’. An email notification is sent to all businesses with an email address on file on the first day of the Verification Window.

Top

What happens if I fail to submit the Annual Verification during the Verification Window?

The status of a business is reset to 'Revoked' if the Annual Verification is not submitted by the last date of the Verification Window, which is the anniversary date of the SBE approval. In this case, a new SBE registration needs to be filed to get 'Approved' status in SAVI system.

Top

What is a "Trading As" means?

It is an alternate name that a business may have. This is an optional field.

Top

How is the Gross Revenue Category determined?

Gross Revenue Category is determined based on the following information entered:

  1. Revenue Amount entered for the previous 3 years on the Revenue page
  2. NAICS Code entered on the Operations page (from where the Federal Revenue Standards are derived), and
  3. Goods and Services code(s) and/or Construction Code(s) entered on the Operations page

Top

Where can I find the commodity and construction codes?

Commodity and construction codes consist of expense account codes that provide information and/or descriptions of nature of the purchases (goods, services, construction field) made by state agencies. Constitutes a system of identifying a commodity by an assigned number. Go to:http://www.state.nj.us/treasury/purchase/commcode.shtml codes and http://www.nj.gov/njbusiness/documents/constcodes.pdf for construction codes

Top

What are the factors determining the Gross Revenue Category applicable for the SBE filing?

The eleven Gross Revenue Categories that are applicable for SBE are determined on the following basis:

  1. Category 1 – for Goods & Services business whose gross revenues do not exceed $500,000
  2. Category 2 – for Goods & Services business whose gross revenues do not exceed $5 million
  3. Category 3 – for Goods & Services business whose gross revenues do not exceed $12 million or the applicable federal revenue standards established at 13 CFR 121.201, whichever is higher
  4. Category 4 – for Construction business whose gross revenues do not exceed $3 million
  5. Category 5 – for Construction business whose gross revenues do not exceed 50% of the applicable federal revenue standards established at 13 CFR 121.201
  6. Category 6 – for Construction business whose gross revenues do not exceed the applicable federal revenue standards established at 13 CFR 121.201
  7. Category A – for Goods & Services business and Construction business fitting in Category 1 and 4 respectively
  8. Category B – for Goods & Services business and Construction business fitting in Category 2 and 4 respectively
  9. Category C – for Goods & Services business and Construction business fitting in Category 2 and 5 respectively
  10. Category D – for Goods & Services business and Construction business fitting in Category 3 and 5 respectively
  11. Category E – for Goods & Services business and Construction business fitting in Category 3 and 6 respectively
Top

Can I setup users on my account?

Yes, users can be added to the account.

Top

How do I set-up users on my account?

Account Administrator can initiate the process by sending an invite email to the user through the “Invite New User” link under “Manage Account” menu. The user will click on the link in the email and follow the steps to create the “Business User” account that will be associated to your account.

Top

How does the “Invite New User” functionality work?

The “Invite New User” provides notification to your employee that you would like to add them to your account. An email will be sent to your employee with a link that will walk them through the steps of setting up a “Business User” account that will be associated with your account. The link can only be used one-time.

Top

Why do I need to set-up users?

Setting up users will allow them to submit SBE filings and check SBE status. If a payment account is set up, the user’s will not need to enter the business’s payment information for the filings performed.

Top

How do I remove a user from my account?

You cannot remove a user from your account but you can remove their access to a service. This will prevent them from performing transactions on your behalf using the business’s stored payment. To remove access for a user, go to the “Administer Account Users” link. Select the user and remove all roles.

Top

What are the payment options available on this service?

You can use either the Credit Card or an Electronic Check to pay for the searches.

Top

How do I go about ensuring that information in my record is updated?

Any changes in general contact information or description of services fields (refer to listing below*) must be done by a written request signed by the owner, president or managing partner.
*Listing of fields: *phone *Fax number *Email Address *Business location or mailing address *Correct any spelling on the company’s name or owners name *Add or Delete Construction or Commodity codes (NOT categories)
Any change of the Company Name must be done by a written request by the owner, president or managing partner. You must include a copy of the certificate of incorporation, formation or business registration that shows the amendment/change for the name of the company.
Any change in Owners or Ownership breakdown (Percentage of Ownership) must be done by a written request signed by the New/Revised Owners. You must include a copy of the agreement/contract of sale transferring ownership (proof of payment, cancelled check)
Any change of the Company NJ Business Id will require the completion of a New SBE Registration application. You must also submit a written request to cancel the current SBE registration for the old NJ Business Id.
All written request must be sent to the following address:
New Jersey Department of the Treasury
Division of Revenue & Enterprise Services
PO Box 026
Trenton, NJ 08625

Top

Where do I get information on new bids from State agencies, universities and authorities?

The Division offers a centralized database that post all statewide bids which you can access anytime by keyword, agency or commodity code. Go to http://www.nj.gov/njbusiness/contracting Refer to the right hand side banner Online Services, Click on Statewide Bid Opportunities. For guidance on how to navigate and maximize the potential of the State’s procurement process, small businesses are encourage to contact the New Jersey Small Business Development Center at www.njsbdc.com

Top

Can I get automatic notification of new bid opportunities?

You can sign up to get customized email notifications for opportunities within the goods, service, or construction field you identify as being of interest. The identification of goods, services or construction field will be based on the National Institute of Government Purchasing Inc. NIGP code, which you must provide. Go to https://wwwnet1.state.nj.us/treasury/dpp/ebid/NotificationUser/NotificationUserEnrollment.aspx For those of you familiar with the North American Industry Classification System (NAICS) and need to find an equivalent NIGP code you can do so by searching for similar wording or description. Treasury has an NIGP lookup tool located at: http://www.state.nj.us/treasury/purchase/commcode.shtml

Top